IPAS "Indexo", registration number: 40203042988, legal address: Riga, Roberta Hirša street 1, LV-1045, Latvia (hereinafter – the Company), the Board of Directors convenes and announces an extraordinary shareholders' meeting, which will take place on November 7, 2025 at 10.00, in person: Roberta Hirša iela 1, LV-1045, conference hall SAULE (hereinafter – the Meeting), 1st floor of Verdes B building, on the opposite side of the Verdes A building, where shareholders' meetings were previously held.
The purpose of the Meeting is to approve the Articles of Association of the Company in a new version by making amendments to them, which provide for the authorization of the Board of Directors to increase the share capital of the Company, as well as the granting of other authorizations related to the increase of capital to the Board of Directors and the Council.
Agenda:
- Change of the auditor of the company - election of the auditor for 2025 and determination of remuneration.
1. Election of the auditor for 2025.
2. Determination of remuneration for the auditor.
- Company personnel options issues.
3. Management Board report on the necessity to issue new staff options and to conditionally increase the share capital, as well as the Management Board’s justification (opinion) regarding the amendments to the Company’s Staff Option Issuance Rules (Staff Option Program 2022) and the conditional share capital increase rules, as approved at the Company’s shareholders’ meeting on 24 March 2022.
4. Amendments to the Terms and Conditions for the issuance of Personnel Options of the Company approved by the Company's Shareholders' Meeting on March 24, 2022 (Personnel Option Program 2022);
5. Amendments to the conditional increase of share capital approved by the Company's shareholders' meeting on March 24, 2022.
6. Approval of the Company's Terms and Conditions for the issuance of Personnel Options (Personnel Options Program 2025).
7. Conditional increase of the share capital of the Company and approval of the terms of conditional increase of the share capital of the Company.
- Decisions in relation to the administrative bodies of the Company.
8. Re-election of the Audit committee and determination of the remuneration of the members of the Audit committee.
Shareholders of the Company and their authorized representatives, who represent at least 5% (five percent) of the total number of voting shares of the Company, have the right not later than 15 (fifteen) days before the Meeting, that is, by October 23, 2025, to request that the Board of Directors include additional issues on the agenda of the meeting.
Shareholders of the Company and their authorized representatives, representing at least 5% (five percent) of the total number of voting shares of the Company, have the right not later than 7 (seven) days before the Meeting, that is, until 2025. October 31, to submit draft decisions on the issues included in the agenda of the meeting.
Shareholders of the Company are entitled to ask questions on the agenda items of the Meeting at least 7 (seven) days before the Meeting by submitting a written request to the Board of the Company.
Shareholders may submit the aforementioned requests and question in paper form to the legal address of the Company, Riga, Roberta Hirša iela 1, LV-1045, presenting an identity document to the Company's employees, or send them, signed with a secure electronic signature, to the e-mail address info@indexo.lv.
The total number of shares of the Company and the total number of shares with voting rights is 5,596,203 (five million five hundred ninety-six thousand two hundred and three shares).
All draft decisions on the issues to be considered at the Meeting are available on the Company's website https://indexo.lv/investoriem/zinas/, https://csri.investinfo.lv/lv/ and AS Nasdaq Riga website www.nasdaqbaltic.com, but on the day of the Meeting – at the place of registration. The Company shall, immediately after receipt of the draft decisions submitted by the shareholders or explanations on those issues in which decision-making is not provided, ensure their availability to shareholders on the above-mentioned information sites.
Vote in writing before the Meeting
The Board of Directors of the Company shall provide an opportunity for shareholders to vote before the Meeting. Shareholders may exercise the right to vote in writing before the Meeting by sending a vote signed with a secure electronic signature to the Company's e-mail info@indexo.lv, or to hand over the vote, signed in paper form, to the company's legal address, Riga, Roberta Hirša iela 1, LV-1045, Latvia, to the employees of the Company, presenting an identity document.
For voting in writing before the Meeting, the voting form must be used, which is available on the Company's website https://indexo.lv/investoriem/zinas/, on the website of the Official System for the Central Storage of Mandatory Information https://csri.investinfo.lv/lv/ and AS Nasdaq Riga website www.nasdaqbaltic.com. The voting form is published together with the draft decisions of the Assembly.
A written vote prior to the Meeting will be taken into account if it is received by the Company by November 6, 2025 at 6:00 p.m. Shareholders who have voted in writing before the Meeting will be considered present at the Meeting. A shareholder who has voted in writing before the Meeting may ask the Company to confirm receipt of the vote. The Company will immediately send a confirmation to the shareholder after receiving the shareholder's vote requesting confirmation of the receipt of the vote.
Participation and voting in the Meeting
The record date for shareholders' participation in the Meeting is October 30, 2025. Only persons who are shareholders on the record date are entitled to participate in the Meeting on November 7, 2025 with the number of shares owned by them on the record date, as well as to vote in writing before the Meeting.
Shareholders may participate in the Meeting (including completing and submitting a vote in writing before the Meeting) in person or through their proxies or representatives. If the shareholder is represented by a proxy holder, a written proxy form must be attached to the voting or application form. Legal representatives must be accompanied by a document certifying representation. The authorisation form is available on the Company's website https://indexo.lv/investoriem/zinas/, on the website of the Official System for the Central Storage of Mandatory Information https://csri.investinfo.lv/lv/ and AS Nasdaq Riga website www.nasdaqbaltic.com.
For participation in the Meeting, registration and identification of shareholders or their representatives will take place in the following order:
- Shareholders must submit a completed application form by 4:00 p.m. on 6 November 2025. The form, signed with a secure electronic signature, must be sent to the Company by e-mail at info@indexo.lv, or a paper version signed by hand must be submitted at the Company’s registered office at Roberta Hirša iela 1, Riga, LV-1045, upon presentation of an identity document to the Company’s employees.
- Registration of shareholders (proxies) for participation in the Meeting will take place on the day of the Meeting, November 7, 2025, from 9:00 a.m. to 9:45 a.m., at the Meeting venue - Roberta Hirša Street 1, LV-1045, on the 1st floor of Verdes B building, conference hall SAULE. Shareholders (representatives) must present a passport or other identity document when registering.
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During the Meeting, video and audio streaming will be provided, which all shareholders of the Company will be able to join. To register for access to the stream, shareholders must submit a completed application form to the Company by 4:00 p.m. on 6 November 2025, marking the relevant option and indicating the e-mail address to which the invitation to join the shareholders’ meeting on 7 November 2025 will be sent. It should be noted that this streaming is not considered remote participation in the meeting and is for informational purposes only. Shareholders will not be able to vote electronically while watching the stream. Voting is possible:
- by attending the meeting in person; or
- in advance, in writing, by submitting a completed voting form to the Company in accordance with the procedure set out in this notice.
Information about the Meeting is also available on the Company's website https://indexo.lv/investoriem/zinas/ and on the website of AS Nasdaq Riga www.nasdaqbaltic.com.
In the Annex:
- Application form for participation in the Meeting;
- Power of attorney form;
- Draft resolutions of the shareholders’ meeting;
- Voting form;
- Curriculum Vitae (CV) of Leo Ašmanis;
- New version of the Company’s Staff Option Issuance Rules (Staff Option Program 2022) approved at the shareholders’ meeting of the Company on 24 March 2022;
- New version of the rules for the conditional increase of the share capital approved at the shareholders’ meeting of the Company on 24 March 2022;
- Company’s Staff Option Issuance Rules (Staff Option Program 2025);
- Company’s rules for the conditional increase of the share capital.
About INDEXO
INDEXO is a financial services group that includes pension management companies IPAS INDEXO, AS INDEXO Open Pension Fund, IPAS VAIRO, as well as INDEXO Banka.
INDEXO Group pension management companies in Latvia offer modern 2nd and 3rd pension pillar plans. The Group is entrusted with the management of its pension savings in the amount of more than 1.5 billion euros by more than 157 thousand customers.
INDEXO Bank, a credit institution licensed by the European Central Bank, currently serves more than 44 thousand customers, with a total amount of deposits of 55.6 million euros and a loan portfolio volume of 35.8 million euros.
Founded and based in Latvia, INDEXO is a Nasdaq Riga-listed company with approximately 7000 shareholders. The company's mission is to fight for a better financial environment in Latvia and strengthen the well-being of Latvian residents by providing modern and personalized financial services.
More information is available www.indexo.lv.